Use of resources and information

1. Regulatory Concept & Core Standards

Today we will learn to assess permitted use of resources and information. Throughout the video, consider the difference between knowing a rule and applying it to a decision. We will work through an example, identify a possible failure and develop a response that can be used at work. The code helps apply organisational principles in concrete situations. It does not replace Estonian law or restrict lawful reporting. Public-function cases require KVS scope assessment. The examples support clear and reasoned decisions.

Resource and confidential-information use must match duties and rules. KVS section 5 addresses corrupt use of public resources and inside information in the public-function context. Every private-policy breach is not automatically the same statutory offence.

Apply the following rule: Section 10(3) prescribes three years and refers to feedback under section 11(4), while final-outcome feedback now appears in section 11(6). Do not conceal the cross-reference issue or automatically replace it with receipt. Document the legally confirmed starting event before automating deletion. Government Regulation 12 of 2 February 2026 covers the report, collected material and media, review of oral-report minutes and destruction under a procedure approved by the organisation’s head.

2. Practical Implementation & Procedure

Check ownership, purpose and permitted scope. Assess personal benefit and duties. Seek competent advice before uncertain use and retain necessary authorisation without excessive disclosure. Before moving on, turn this procedure into a sequence you could explain to a colleague. Identify the first check, the action that depends on its outcome and the record that allows the decision to be reconstructed. Follow the sequence on screen and identify the point where an error would change the result.

3. Case Study & Compliance Action

A worker wants to use unpublished procurement prices to assist a friend’s business. Review identifies confidentiality and improper-advantage concerns. Now read the case carefully. Separate established facts from information you would still need to confirm. Do not add motives or events that have not been described. This distinction matters when choosing a response proportionate to the information available.

The exercise is as follows: Does work-related access permit private use? Choose an answer and write one sentence explaining it. During the pause, compare your choice with the criteria we have just considered. Also think about the material you would retain to explain the decision later.

No. Access is not unrestricted use. Purpose, confidentiality and applicable legal or internal restrictions require assessment.

One mistake to avoid is: equating access with unrestricted use.

Now apply the national rule to a second decision. The system deletes every case five years after receipt. Is that correct for Estonia?

No. The three-year period in section 10(3) references feedback rather than automatically receipt. The current cross-reference issue needs a documented legal resolution. Apply Regulation 12 and privacy rules to related material and copies. Do not keep everything indefinitely without grounds.