Selection criteria and separation of responsibilities

1. Regulatory Concept & Core Standards

This video's topic is selection criteria and separation of responsibilities. By the end, you should be able to keep selection justified and impartial. We will connect the information available, the criterion guiding the decision and the action that must be recorded. Follow the case and compare your answer with the proposed response. Distinguish general purchasing controls from statutory public procurement. Current RHS principles require transparency, equal treatment and avoidance of conflicts harming competition. Examples do not impose an identical procedure or threshold on every purchase.

Predetermined criteria and appropriate role separation reduce unchecked influence. RHS section 9 requires conflict measures within scope even where the general duty to adopt procurement rules does not apply. A two-signature model is a management choice unless specifically required.

Apply the following rule: Section 8 requires internal channels for state administrative agencies and their administered agencies, legal persons with at least 50 workers, and specified financial-supervision subjects. Municipal criteria include agencies with at least 50 officials or local authorities with at least 10,000 inhabitants. Sharing and third-party operation follow section 8 conditions.

2. Practical Implementation & Procedure

Set justified criteria before evaluation. Check relationships and overlapping roles. Preserve reasons and arrange risk-based independent review. Do not retrospectively change criteria to achieve a preferred result. Before moving on, turn this procedure into a sequence you could explain to a colleague. Identify the first check, the action that depends on its outcome and the record that allows the decision to be reconstructed. Follow the sequence on screen and identify the point where an error would change the result.

3. Case Study & Compliance Action

After seeing bids, an evaluator proposes a criterion favouring a friend’s firm. The control stops the change and requires the correct procedure. Now read the case carefully. Separate established facts from information you would still need to confirm. Do not add motives or events that have not been described. This distinction matters when choosing a response proportionate to the information available.

The exercise is as follows: Can reasons be rewritten afterwards to achieve the desired selection? Choose an answer and write one sentence explaining it. During the pause, compare your choice with the criteria we have just considered. Also think about the material you would retain to explain the decision later.

No. This undermines verifiability and may breach procurement law. Changes need the correct basis and process.

One mistake to avoid is: adjusting criteria retrospectively.

Now apply the national rule to a second decision. A subsidiary adopts its overseas parent’s procedure unchanged. What must it check?

Identify the Estonian legal entity, activities and workforce. Check section 8 financial-supervision and public-sector rules. Link duties to sources and owners. A shared platform does not give every group worker access to every case.