Selection criteria and separation of responsibilities

1. Regulatory Concept & Core Standards

This video's topic is selection criteria and separation of responsibilities. By the end, you should be able to maintain justified impartial selection. We will connect the information available, the criterion guiding the decision and the action that must be recorded. Follow the case and compare your answer with the proposed response. Distinguish general purchasing controls from statutory public procurement. Latvian procurement law requires openness, competition, equal treatment and effective use of resources. Examples impose no identical procedure or threshold on every purchase.

Predetermined criteria and role separation reduce unchecked influence. Section 25 governs procurement-participant connections and interests; sections 41 and 51 govern assessment. Two signatures are a method unless specifically required.

Apply the following rule: Section 5 requires an internal system in public institutions regardless of workforce, and private legal persons with at least 50 workers. Specified financial and other regulated sectors are exempt from the headcount threshold. Sharing follows section 5(3); outsourcing does not remove protection.

2. Practical Implementation & Procedure

Set justified criteria before evaluation. Check connections and overlapping roles. Preserve reasons and risk-based independent review. Do not design criteria after seeing bids to secure a preferred winner. Before moving on, turn this procedure into a sequence you could explain to a colleague. Identify the first check, the action that depends on its outcome and the record that allows the decision to be reconstructed. Follow the sequence on screen and identify the point where an error would change the result.

3. Case Study & Compliance Action

After bids arrive, an evaluator proposes a criterion favouring a friend’s company. Control stops the unjustified change and requires correct procedure. Now read the case carefully. Separate established facts from information you would still need to confirm. Do not add motives or events that have not been described. This distinction matters when choosing a response proportionate to the information available.

The exercise is as follows: May reasons be rewritten afterwards for a preferred selection? Choose an answer and write one sentence explaining it. During the pause, compare your choice with the criteria we have just considered. Also think about the material you would retain to explain the decision later.

No. It undermines verifiability and may breach procurement law. Changes require the correct basis and process.

One mistake to avoid is: retrospectively tailoring criteria.

Now apply the national rule to a second decision. A subsidiary adopts its foreign head office’s procedure unchanged. What should be checked?

Identify the Latvian legal person, workforce and regulated activities. Check section 5 threshold exceptions and shared-system conditions. Public-institution duties do not depend on headcount. A shared platform gives no automatic group-wide access. Name the owner and substitution arrangements.