MAINSYSTEMS 
choose form fields necessary for assessment
1. Regulatory Concept & Core Standards
In this video we will work through a concrete decision: choose form fields necessary for assessment. The aim is to explain the criterion used and apply it to a workplace situation. We will start with the concept, move to the procedure and finish with a case to solve. Configuration examples describe general methods. Verify real functions in your own environment. Each change connects permissions, procedure and Latvian rules. Fictional tests help avoid creating a new confidentiality risk.
Forms help describe events, timing and material. Every mandatory field needs a purpose. Formal identification requirements do not justify arbitrary additional data. Minimise information even where the software can collect more.
Apply the following rule: Section 6(1) requires identifying information for formal reports. However, since 2026 section 10(3) protects people initially reporting without those requirements who are subsequently identified as whistleblowers and meet the statutory features. Section 11 requires pseudonymisation after recognition subject to exceptions, restricted access and proper identity protection. Anonymity differs from confidentiality.
2. Practical Implementation & Procedure
Link fields to handling needs. Check necessity, explanation and visibility. Test short and long submissions and attachments. For anonymous dialogue, assess logs and follow-up. Record results. Before moving on, turn this procedure into a sequence you could explain to a colleague. Identify the first check, the action that depends on its outcome and the record that allows the decision to be reconstructed. Follow the sequence on screen and identify the point where an error would change the result.
3. Case Study & Compliance Action
The form requires an identity-document copy in every case. The team cannot justify it. Review removes the excessive requirement and explains useful information. Now read the case carefully. Separate established facts from information you would still need to confirm. Do not add motives or events that have not been described. This distinction matters when choosing a response proportionate to the information available.
The exercise is as follows: Must an available field always be mandatory? Choose an answer and write one sentence explaining it. During the pause, compare your choice with the criteria we have just considered. Also think about the material you would retain to explain the decision later.
No. Purpose and legal basis determine need. Technical convenience alone does not justify unnecessary collection.
One mistake to avoid is: making every possible field mandatory.
Now apply the national rule to a second decision. The site promises anonymity but requires name and an identity-document copy. How should the contradiction be corrected?
Distinguish anonymous submission from formal reporting with section 6 data. Identification requirements do not themselves justify a document copy. Explain section 10(3) protection for a later-identified person and section 11 pseudonymisation. Align functionality, wording and minimisation.