MAINSYSTEMS 
define the mandate and capacity needed for the role
1. Regulatory Concept & Core Standards
In this video we will work through a concrete decision: define the mandate and capacity needed for the role. The aim is to explain the criterion used and apply it to a workplace situation. We will start with the concept, move to the procedure and finish with a case to solve. Separate case handling from general corruption-prevention governance. Regulation 630 imposes specific public-institution duties. The example annual plan is a management method; Portuguese RGPC timetables and roles are not automatically imported.
The reporting Act defines responsible-person tasks. The public institution’s head or authorised person ensures the Regulation 630 system. A general coordinator does not automatically hold every power. Competence, time, information and independent action are necessary.
Apply the following rule: Section 5 requires an internal system in public institutions regardless of workforce, and private legal persons with at least 50 workers. Specified financial and other regulated sectors are exempt from the headcount threshold. Sharing follows section 5(3); outsourcing does not remove protection.
2. Practical Implementation & Procedure
Define tasks, limits, workload and cover. Arrange responses to inadequate resources and management conflicts. Separate aggregate supervision from handling. Identify the source and addressee of each real legal duty. Before moving on, turn this procedure into a sequence you could explain to a colleague. Identify the first check, the action that depends on its outcome and the record that allows the decision to be reconstructed. Follow the sequence on screen and identify the point where an error would change the result.
3. Case Study & Compliance Action
A coordinator has responsibility without time or power to obtain necessary records. Management clarifies mandate and resources while preserving confidentiality. Now read the case carefully. Separate established facts from information you would still need to confirm. Do not add motives or events that have not been described. This distinction matters when choosing a response proportionate to the information available.
The exercise is as follows: Does appointment alone prove the role works? Choose an answer and write one sentence explaining it. During the pause, compare your choice with the criteria we have just considered. Also think about the material you would retain to explain the decision later.
No. Actual capacity, competence and usable procedures are needed. Responsibility without resources may remain on paper.
One mistake to avoid is: combining all functions in an unexplained title.
Now apply the national rule to a second decision. A subsidiary adopts its foreign head office’s procedure unchanged. What should be checked?
Identify the Latvian legal person, workforce and regulated activities. Check section 5 threshold exceptions and shared-system conditions. Public-institution duties do not depend on headcount. A shared platform gives no automatic group-wide access. Name the owner and substitution arrangements.