MAINSYSTEMS 
select form fields necessary for assessment
1. Regulatory Concept & Core Standards
In this video we will work through a concrete decision: select form fields necessary for assessment. The aim is to explain the criterion used and apply it to a workplace situation. We will start with the concept, move to the procedure and finish with a case to solve. Configuration examples describe general working methods. Verify features in the actual system. Changes must connect permissions, procedures and Estonian legal requirements. Use fictional test cases so that verification creates no new confidentiality risk.
The form should help explain events, timing and available material. Every mandatory field needs a purpose. Excessive personal data increase risk and may deter reporting. GDPR minimisation applies despite technical capacity, and a category label does not determine protection.
Apply the following rule: Do not promise a general TÕRTKS duty to investigate anonymous reports. Section 14 protects the confidentiality of the fact of reporting and requires written consent for identity disclosure, with criminal-procedure specifics. Explain actual communication capabilities and technical-data processing. Confidentiality does not mean that nobody knows the identity.
2. Practical Implementation & Procedure
Link each field to a handling need. Test mandatory status, explanation and visibility using sparse and long reports and suitable attachments. Assess logs and follow-up for anonymity options and record results. Before moving on, turn this procedure into a sequence you could explain to a colleague. Identify the first check, the action that depends on its outcome and the record that allows the decision to be reconstructed. Follow the sequence on screen and identify the point where an error would change the result.
3. Case Study & Compliance Action
A form requires an identity-document copy for every report. The team cannot justify it, removes the unnecessary requirement and explains relevant information. Now read the case carefully. Separate established facts from information you would still need to confirm. Do not add motives or events that have not been described. This distinction matters when choosing a response proportionate to the information available.
The exercise is as follows: Must every technically available field be mandatory? Choose an answer and write one sentence explaining it. During the pause, compare your choice with the criteria we have just considered. Also think about the material you would retain to explain the decision later.
No. Necessity depends on purpose and legal basis. Request relevant information and avoid convenience-based demands that do not assist assessment.
One mistake to avoid is: making all possible fields compulsory.
Now apply the national rule to a second decision. The form requires a name and identity-document copy while advertising anonymity. What should change?
Identify actual functionality and necessary data. Explain anonymity versus confidentiality and TÕRTKS scope. Do not request documents merely for technical convenience. Correct the form and public information together and lawfully address excessive data already collected.